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Paysheets

After purchasing the Payroll feature, Assignors now have the ability to do payroll at a faster pace by learning to create a paysheet for officials. Paysheets are records of the official’s pay throughout the season to help the Assignor know how much an official will receive for a pay period.

 

Verifying Games and Game Fees

Creating Paysheets

Viewing Paysheets

Printing Paysheets

Paying the Paysheets

Deleting Paysheets

 

Verifying Games and Game Fees

Before anything gets added to an official’s paysheet, the game(s) need to be verified, the correct bill-to has to be selected for the games, and the games need to be marked as Not Paid By Bill To.

  1. Click on the Assigning Tab and locate the games that are going to be put into a paysheet. For information about filtering games click here.
  2. Click on the  (edit pencil) to edit the game.
  3. From here, you can see if the game has the correct bill-to and verify the game by clicking on the Verified check box.
  4. Click on Save.

If a game does not have a game fee, please refer to the Game Fees article.

 

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Creating Paysheets

  1. Click on the Payroll tab
  2. Click on Paysheets under the Officials
  3. The box to the left has the list of names of your officials. You can select an official individually, select a few by holding down the CTRL key on the keyboard and clicking on each name, or for all of your officials by selecting the “All” option at the top of the list.
  4. On the right hand side of the screen, you can specify the sport and level for the paysheet to be created. Select the bill-to for the paysheet if applicable.
  5. The box located in the middle of the page with the section to Preview/Create Paysheets contains settings that will be applied to the paysheets.

    1. From and To: The start and end date of games or add/deducts that these paysheets will run for.
    2. Preview By: You can preview the paysheets by date or by the level.
    3. Date: The date stamped that the paysheets were created. Typically, this has today’s date.
    4. Assigning Fee: If you have an assigning fee, you can withhold it from the paysheet by checking the box.
    5. Click on  and messages will be shown with the results of the creation for each official selected

*NOTE: If a paysheet is created and the total amounts are not correct, make sure to DELETE the created paysheet BEFORE altering any games fees on a game. Then you can take the steps to create a new paysheet. Otherwise the changes will not reflect on the paysheets.

 

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Viewing Paysheets

Once a paysheet has been created, you can view it and check to see if anything needs to be corrected. You can view paysheets individually for each official or for all of the officials. these options can also be viewed using a date range.

 

Individually

  1. Click on the  tab and click on Paysheets under Officials
     

  2. The box to the left has the list of names of your officials. You can select an official individually, select a few by holding down the CTRL key on the keyboard and clicking on each name, or for all of your officials by selecting the “All” option at the top of the list.
  3. Click on View/Print Checks and Paysheets.


For All Officials

  1. Click on the Payroll tab and click on Paysheets under Officials.
  2. Click on View/Print Checks and Paysheets.

Using a Date Range

  1. Click on the Payroll tab and click on Paysheets under the Officials
  2. Enter the creation date that the paysheets were originally created in the From and To boxes. 
  3. Check mark the Use Date Range

  4. Click on View/Print Checks and Paysheets.

 

 

After clicking on the View/Print Checks and Paysheets button, you will be taken to a page that will list the official’s name and the amount made (According to the dates selected when creating the paysheet).[Picture]

 

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Printing Paysheets

While you are viewing your paysheets, we can print out the paysheets or simply get a PDF file with these paysheet records for future reference.

  1. Click on the  tab and click on Paysheets under the Officials

  2. Click on View/Print Checks and Paysheets.

  3. To select a single or a few paysheet(s), check mark the box of the paysheet(s) located at the left-hand side. To select paysheets in mass, click on the word All which is located at the top of the first column.
  4. At the bottom of the page, click on Print Paysheets.

  5. Select the export format and what details you want to be included on the page.
    You may also add a note on these paysheets that will be displayed at the top of each paysheet print page. If the note will be used again on the future, you can save the text by clicking on Save at the bottom of the Note box.

  6. Click on  and a pop up of these paysheets will be displayed.

Note: You will have to allow the pop-up if it is blocked.

 

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Paying Paysheets

Depending on whether the payment option is a check or by ArbiterPay, the paysheets can be updated to let the assignors know if the paysheet has been paid by check or by ArbiterPay.

 

By Check

  1. Click on the Payroll tab and click on Paysheets under the Officials
  2. Click on View/Print Checks and Paysheets.

  3. Find the paysheet that has been paid by check and click on the  icon.
  4. Under the column for Check #, type in the check number that was issued out to the official.
  5. Click on the  icon.

Note: You may also cancel the edit by clicking 

 

By ArbiterPay

Before paying, an ArbiterPay account must be set up, funded, and linked to ArbiterSports.

  1. Click on the  tab and click on Paysheets under Officials

  2. Click on View/Print Checks and Paysheets.

  3. Select the boxes  of all of the paysheets that are going to be paid by ArbiterPay.
  4. At the bottom of the page, click on Pay by ArbiterPay.

  5. Enter your ArbiterPay Security Key and click approve. (If you see the following message – No official ArbiterPay account or email. It means that the official has not created or linked an ArbiterPay account to their profile.)

ArbiterSports will process this data and will return with a message for each official to let the assignor know if the transaction has been successful.

 

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Deleting Paysheets

Paysheets need to be deleted to be able to delete games and/or officials. These paysheets can be deleted individually or in mass.

 

Individually

  1. Click on the  tab and click on Paysheets under the Officials

  2. Click on View/Print Checks and Paysheets.

  3. Find the paysheet of the official and click on the red  icon.

    A dialogue box will appear allowing you to approve the deletion

  4. Click OK or hit Enter on the keyboard

    If the paysheet has been paid, it will ask if you would like to keep this information for 1099 purposes. If it has not been paid, the message will not be displayed.

 

In mass

  1. Click on the  tab and click on Paysheets under the Officials

  2. Click on View/Print Checks and Paysheets.

  3. Click on the boxes located at the left-hand side of the paysheet. To select all of the paysheets in one click, click on the word All located at the top of the first column.
  4. At the bottom of the page, click on Delete Selected.


    A dialogue box will appear allowing you to approve the deletion

  5. Click OK or hit Enter on the keyboard

If the paysheet has been paid, it will ask if you would like to keep this information for 1099 purposes. If it has not been paid, the message will not be displayed.

 

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