Keep track of all the workers at your game with our Event Workers feature for ArbiterGame. You can keep track of a roster of workers, assign them to games, send emails notifying and reminding them of assignments, and even pay them electronically.
In this tutorial, we'll show you how to get set up and assign event workers.
A new Workers tab has been added to ArbiterGame. From that tab, you can add, edit, and remove event workers that work for your school. There is no limit to the number of workers you can add to your account.
When adding or editing workers, you can mark them as being an employee or not. It is important to correctly mark their employment status with your school to ensure you are legally managing their status. Employees cannot be paid through ArbiterPay.
*After adding a worker to your account, they will receive a welcome email letting them know that you anticipate using them as a worker. In the email, it will direct the worker to set up an ArbiterPay account to receive payments. Any worker marked as an employee will not be prompted to create an ArbiterPay account.
For each team, you can set up default event workers that will automatically be added when you add a home game for that team. For each worker type, you can include the default worker (e.g. Sally Johnson always takes tickets) and the fee. If you have a game that needs more or fewer workers, you can adjust the number of workers on that game.
On each game, you can assign event workers to the game. When a worker is assigned, they receive an email indicating that they have a new assignment. The email includes details about the game, including the position that the worker will be fulfilling.
If a worker cannot work a game you previously assigned to them, you can unassign them from the game. After unassigning a worker from the game, they will receive an email letting them know that they have been removed.
After the game, you can pay event workers that are not employees. To pay event workers, go to the Payments page after a game has happened. Event workers will be included in the list of people to pay for the game. instead of the officials jersey icon, you will see the event worker icon (three people).
If you pay event workers out of a different set of funds than officials, you can link more than one ArbiterPay account to ArbiterGame. To do this, click on the Change Account link in ArbiterPay box. Select to add an account and fill in the additional information. When you are issuing payments, click on Change Account and select the appropriate account.
To help you keep event workers up to speed, we'll send them the following emails:
- Welcome Message - A message letting the event worker know that you will be using ArbiterGame to manage assignments.
- New Assignment - When you assign an event worker to a game, we'll send them an email with the details of the game.
- Game Change Email - When you change a game, you will have the option to notify event workers of the change.
- Unassigned - If you unassign an event worker (or delete the position), we'll send an email letting the event worker know that they won't need to work that game.
To be able to receive payment as an Event Worker, a unique link to sign up for ArbiterPay will be attached to the Welcome Message that was sent to the workers. Once the worker clicks on the link, it will take them to the registration start up for ArbiterPay with some of their information already filled in. After completion, the school will be able to pay them through ArbiterPay.