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Game Fees (Create, Cascade, Edit, Delete, & Troubleshoot)

The Game Fees feature is only available to Groups who have purchased the Payroll feature. For more information about Payroll, contact our Renewals Department at 800-702-8028.  Games fees allows Assignors to provide an amount on their games to show payment for the official depending on positions of the sport, Leagues & Bill to’s, the sport and level of the game, the status of the game, linked games and single games, and the number of slots on the games.  

                                    

Creating Game Fees

Cascading Game Fees

Editing Game Fees

Deleting Game Fees

Tips & Troubleshooting

 

Creating Game Fees

  1. Login as an Administrator and click on the Payroll tab
  2. Under the Officials section, click on Game Fees.
  3. The League & Bill-To selection has your current bill-tos that were added along with your leagues. These are typically left untouched because the game fees are mostly the same for each bill-to and league. If this game fee is specifically for one or more bill-tos, then select the bill-tos by holding down the CTRL (Command for Mac) and clicking their name.
     
  4. Choose the sport by clicking on the drop down arrow. The levels within that sport will overpopulate automatically and select the level. If the fees are going to apply to every level, then click on the option for All. Otherwise, select a level.
  5. You can have a game fee be applied depending on the game status. Normal is the standard option for Assignors to use.
  6. The Games column refers to games that are linked. If the games are not linked, select 1. If there is linked games, select the total of games linked.
     
  7. Select the number of officials that will be on your games. This can be interpreted as the number of slots on a game.
  8. Click on Create.
  9. Below, you will see the fees records for the options according to what was selected.

    The records will show an amount of $0.00 to the right of each position of that Sport. To update the record’s fee, check to see which position this will be applied to, and then click on the check box located to the left of the fee records.
  10. Enter the amount on the Amount box and click on Apply. The new fees will be applied to the selected records. If a new game gets added, these are the fees that will be put on every new games that gets added.

 

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Cascading Game Fees

If the fees were created after you have added games into your schedule, then we will need to cascade the fees over to the games to show the game fee for each official position.

  1. Go to the Payroll tab and click on Game Fees located under the Officials section. 
  2. Begin to select the League & Bill-To, Sport & Level, game status, games, officials that the game fee was intended for.
  3. Click on View

  4. The game fees records will appear below. Click on the check boxes next to the game fees.
  5. Click on Cascade, located next to the Apply button
  6. Choose whether the fees will be cascaded to All Slots that have not been verified, or if the fees need to be cascaded between a set of dates.
  7. Check mark the box for Change Verified Slots if games have been verified, but have yet to be put into a paysheet. Using a date range to change the verified slots is recommended.
  8. Click on Cascade. The system will display a message with the results of the cascade.

 

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Editing Game Fees

At any point in time, Assignors can update or change the game fees.

  1. Go to the Payroll tab and click on Game Fees located under the Officials

  2. Begin to select the League & Bill-To, Sport & Level, game status, games, officials that the game fee was intended for.
  3. Click on View

  4. The original game fees records will be shown below. Check mark the box located left of the position that needs to be updated, enter the new amount by the Amount box, and click on Apply.
  5. Check mark the boxes AGAIN and click on Cascade 
  6. Choose whether the fees will be cascaded to All Slots that have not been verified, or if the fees need to be cascaded between a set of dates.
  7. If the All Slots checkbox is not selected, enter the Date Range of the slots to be updated. This is recommended if a game fee applies only for that season or if the updated game fee will be applicable after a specific date. 
  8. Check mark the box for Change Verified Slots if slots have been verified, but have yet to be put into a paysheet. Selecting this checkbox will update both unverified AND verified slots. Using a Date Range when selecting Change Verified Slots is recommended. 

  9. Click on Cascade at the bottom or top right of the page.

 

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Deleting Game Fees

An example as to when a game fee needs to be deleted is when a sport/level is going to be removed.

  1. Go to the Payroll tab and click on Game Fees located under the Officials

  2. Begin to select the League & Bill-To, Sport & Level, game status, games, officials that the game fee was intended for.
  3. Click on View. The game fees records will appear below
    .
  4. The records can be deleted individually or in groups. To delete individually, click on the  that’s left of the bill-to column and confirm the deletion by clicking on OK. To delete in groups, check mark the boxes and click on Delete that’s located at the top right of the records.

 

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Tips & Troubleshooting

  1. Custom game fee's that are created by our support team on the back end will conflict with game fees created on the front end. 

 

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Comments

  • Avatar
    Luke Morehead

    Does "Change Verified Slots" change ONLY verified slots, or does it include verified slots IN ADDITION to unverified slots?