Once you have created your sports, you can now add additional information to separate the different levels of competition within those sports. For example, for the sport of “High School Basketball,” you might have separate levels for “Varsity,” “JV,” and “Freshman;” whereas for a sport like “Pony League Baseball,” you might have separate levels for “Palomino,” “Colt,” “Bronco,” and so forth.
To navigate to your Levels page, first go to your Sports page by clicking on the Assigning tab, and then clicking on the Sports/Levels sub-tab. For each sport listed, there is a cell to the right of the sport name which counts the number of levels already created for that sport. Click on that number, and you will be directed to the Levels page for your sport.
To begin creating levels for your sport, click on the icon in the upper-left corner of your levels list area. This will direct you to the Levels information page, which is divided into six areas. For this portion of the article, we will focus only on three areas.
Name: This will be the name of the level, as it will be displayed on your officials’ and contacts’ schedules. Generally, you should use a level name that is unique, and easy to differentiate from other levels within the same sport, such as “Boys JV,” or “Girls Varsity,” or “Boys Pony” and “Girls Bronco.”
These are rules and parameters that will affect which officials are eligible for assigning to games at this level. If an official does not meet these requirements, then ArbiterOne will generate an issue code when assigning, explaining which rule conflicts with an official’s availability. The preferences on the left of the section directly influence all assigning. The preferences on the right, however, are only applicable when using the Auto Assign tool, and will be explained in the Additional Settings section of this article.
- Game Minutes: Total duration of the game, including timeouts and intermissions. Basically, the game minutes should include the entire time that you have booked the sub-site to play the game.
- Max Distance: This is the maximum one-way distance (in miles) that an official will be allowed to travel to a game. The distance is measured from the center of the official’s Travel Limits zip code to the zip code of the game site.
- Max Games: This is the maximum number of assignments that an official may receive for this level of games.
- Days/Game: This sets a time limit of the minimum number of days that must pass before an official may be assigned to another game at this level.
- Days/HTeam and Days/VTeams: This sets a time limit of the minimum number of days that must pass before an official may be assigned to another game where the current home or away team is playing again.
- Days/Partner: This sets a time limit of the minimum number of days that must pass before an official may be assigned with the same officiating partner at this level.
- Speed: Sets a default driving speed (miles per hour) to help the system calculate the travel time necessary for an official to arrive at the game site from their location.
- Arrive Early: Sets a requirement for how early (in minutes) an official must be on-site before the start of the game.
- Max Games/Team/Year: This is the maximum number of games that an official can work for a team within the current school year (July 1 through June 30).
Generic Level Settings
Generic Level Settings help our system connect your level with other data in the system, including teams and school accounts within our database.
- Generic Level: The options range from levels for professional, college, scholastic, youth and adult recreation leagues. (Note: The levels from Varsity on down to Kindergarten should only be used for interscholastic games, and not for club sports or recreation leagues. Instead, use “Youth” or “Other.”)
- Gender: Select the Gender for the teams that compete within this specific level. For high school assigners, please specify between Boys and Girls, so that your level can directly coincide with the teams managed by ArbiterGame users.
- Type: List the type of seasonal play for this level (optional), such as Preseason, Regular Season, and Post Season.
When you have finished creating your level, click the Save button to return to your Levels page.
Number of Slots
- Min. and Max # of Slots: Once you add positions to your level, your minimum and maximum number of slots will automatically adjust accordingly. However, you can use the drop-down menus to set requirements for the mandatory minimum and maximum number of slots
- Change # of Slots: When checked, this preference allows team contacts to designate the number of slots needed for games that they schedule, if you have granted permission for them to do so. This preference is useful when individual teams may dictate whether or not additional officials are needed for a game. However, please not that they may not exceed the maximum number of slots that you have designated.
Check the box in this section if you wish to allow officials to post their own travel expenses on the game report for their games.
This section does not connect to any other area within the system, but simply allows you to post your preferences here as a record.
Editing Your Level
After you have saved your level, you can come back and edit any of the information by clicking on the icon next to your level name. You can then edit any information in your level as needed.
In order to delete a level, everything connected to it must be deleted first. Please follow the links to learn how to delete the necessary entities: Games, Game Fee's, Bill Amounts, and non-standardized Teams.
After those entities have been deleted, navigate to the Assigning > Sports/Levels > Levels page. Once on the Levels page, deleted the level by clicking on the red .
An alternative solution to deleting a level is by renaming it to "Do Not Use" by clicking on the icon. The level will remain in the account but the title will indicate that it should not be used. This option is only recommended as a short term solution.
If the necessary entities have been deleted but the level still will not delete, please contact our Support Department and request for us to remove any flag deleted Teams and Games connected to that level, which are on the back end of the system and can only be removed by our System Maintenance team.