Follow

Adding Officials

Once you have built your Sites and Teams, you can start building your roster by adding officials to your group. ArbiterSports uses email addresses as usernames, because email addresses are unique to the user. Because of this, you should never use the same email address to add two separate individuals to your group.

 

Adding Officials

How Officials Join Your Group

Modifying Official Information

 

Adding Officials

  1. Click on your Users

  2. Click on the icon to add officials.
  3. Fill out the name and email address of your official, and click “Next.”
  4. Fill out any personal information that you may have for the official, including address, phone numbers, Social Security Number (for payroll purposes), and date of birth. Click Next.
  5. Fill out any official information, such as their official number, active status in your group, date joined, and the following assigning restrictions:
    • Games Per Day/ Week: Sets the maximum number of games that the official may have for any sport or level for a given day or week.
    • Wait Minutes: This is the interval of time that must pass between games for an official. For example, if you set the wait minutes to 30 minutes, and assign an official to a 2-hour game at 5:00pm, they cannot be assigned to a game at 7:00, even if the previous game has already finished.
    • Total Games: Sets the maximum number of games that the official may have at any sport or level while in your group.
  6. When finished, click A confirmation message will display on the screen, indicating that the official has been added to your roster. Click Finish to return to your list of officials.

Occasionally, you may add an official whose email address is already stored in the ArbiterSports database as a username. When this happens, you will receive a message stating that the email is already in use, and will display the name of the user that it belongs to. In most cases, this simply means that the official is already part of some other ArbiterOne assigner’s group. If you still want to add this official to your group, click the Next button, and after finishing the process of adding the official, they will be sent an invitation to join your group.

 

Back to Top

 

How Officials Join Your Group

After you have added an official to your roster, you can send them an invitation to join your group through a Welcome Email. This form letter contains the official’s username, password, and instructions for signing in and joining your group. To send a welcome email to an official, click on the icon, located to the right of their information on the Officials page. (Note: If there is no icon to click on, then the welcome email has already been delivered). To send a welcome email to everyone at once, use the Send Welcome tool, located in the Utilities menu in the upper-left corner of the page.

When officials first log in, they can update their password, and mark themselves as Ready to Be Assigned. At this point, their profile information becomes theirs to manage.

For officials who already receive assignments from other groups, they will receive an invitation message upon signing in to ArbiterSports. The message will indicate that your group has invited them to join, and they can choose to accept or decline the invitation. If the official declines the invitation, then their email address will be removed from your roster page, and will not be connected with their other assigning groups.

 Modifying Official Information

After you have added an official to your roster, you will be able to modify the official’s user record to add details such as official number’s, gender, the officials Date of Birth, etc by clicking on the yellow pencilpencil.pngdirectly to the left of their name which will take you to the Edit Official page. Information on the Edit Official page will also be modifiable by the official themselves through their Profile page. Here you can mark officials as Ready to receive games, modify official activity status, and add in missing information. If the official works for multiple groups you will not be able to modify many of the profile fields if they have already been filed in as those are managed by the official directly.

Back to Top

Was this article helpful?
1 out of 1 found this helpful
Have more questions? Submit a request

Comments