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Travel Fees & Per Diems (Creating, Cascading, Editing, & Deleting)

Travel fees can be added to positions in mass. Below are instructions to add, cascade, edit, and delete travel fees through the Travel Fees page as well as tips and troubleshooting steps.

Please share your own tips and thoughts in the comment section at the end of the article.

 

Create Travel Fees

Cascade Travel Fees

Edit Travel Fees

Delete Travel Fees

Tips & Troubleshooting

 

Create Travel Fees

  1. Sign into an ArbiterOne admin account.
  2. Go to the Payroll > Travel Fees sub-tab (Note: While the page is in Beta, click Opt_In_to_Travel_Fee_Beta_Page.PNG to access).
  3. Click Add_Travel_Fee_Rule_Button.PNG
  4. Select an option in the each of the three drop downs under Sport/Level/Position. This will decide which slots the fee will apply to.
    Combo.PNG
  5. Select an option in the drop down under Fee Type and click Save Distance Rules once finished. This will give the option to add the fee amount and other settings for the fee. Fee_type.PNG
    Below is a description of each fee type.
    • Flat Fee: Set a single fee per game.
    • Flat Multiple Distance: Set multiple per game fees for different ranges of miles traveled.
    • Mileage Rate: Set a single per mile fee with a total amount paid cap.
    • Variable Multiple Distance: Set multiple per mile fees for different ranges of miles traveled.
  6. (Optional) Add a Per-Diem amount to be paid per day.
    Per_Diem.PNG
  7. (Optional) Add Bill-to and Site Exceptions if any exist. Click Save once finished.
    • Bill-To Exceptions: Add for each Bill-to that has a different flat fee amount to be paid per game.
      bill-to_exceptions.PNG
    • Site Exceptions: Add for each Site that has a different flat fee amount to be paid per game.
      Site_Exceptions.PNG
  8. Click save_fee_button.PNG once finished.

 

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Cascade Travel Fees

  1. Sign into an ArbiterOne admin account.
  2. Go to Assigning > Games sub-tab.
  3. Create or use a games filter to view the games to cascade the travel fee to.
  4. Under Utilities on the left, click Recalc Travel. This utility will recalculate all of the travel fees for the games in the filter.
  5. Click the Begin RecalcTravel button. A message "Travel pay recalculation is done." will appear once the task has completed.

 

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Edit Travel Fees

  1. Sign into an ArbiterOne admin account.
  2. Go to the Payroll > Travel Fees sub-tab.
  3. Click the Edit_Travel_Fee_Rule.PNG icon.

 

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Delete Travel Fees

  1. Sign into an ArbiterOne admin account.
  2. Go to the Payroll > Travel Fees sub-tab.
  3. Click the Delete_Travel_Fee_Rule.PNG icon.

 

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Tips & Troubleshooting

  1. In the Sport/Level/Position section of the Add Travel Fee Rule page, a message will indicate if a fee has already been created for that combination.
    Combo.PNG
    • If a red Combo_Already_Exists_Message.PNG appears, there is already a travel fee created and will need to be edited from the main Travel Fees page. If a green Combo_Available_travel_fee_message.PNG appears, there is not a travel fee and it is available to be created.

 

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Comments

  • Avatar
    Wayne Sanford

    For my association, there is a travel fee cap amount for most of levels.

    However, for one level, there is a small set of schools (Bill To) where the cap amount does not apply.

    I would like the ability to create a Bill To Exception that simply removes the cap amount.