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Bill Amounts (Creating, Cascading, Editing, & Deleting)

Within the Payroll feature in ArbiterSports, Bill amounts are set to specify the overall total that the school is in charge of paying on a game. Usually, this is needed to create Invoices for a Bill To. Bill Amounts have a very similar set up process as Game Fees.

 

Creating Bill Amounts

Cascading Bill Amounts

Editing Bill Amounts

Deleting Bill Amounts

 

Creating Bill Amounts

  1. Login as an Administrator and click on the Payrolltab
  2. Under the Bill-Tossection on the Payroll subtab, click on Bill Amounts.
  3. The League & Bill-To selection has your current bill-tos that were added along with your leagues. These are typically left untouched because the bill tos are mostly the same for each bill-to and league. If this bill to fee is specifically for one or more bill-tos, then select the bill-tos by holding down the CTRL (Command for Mac) and clicking their name.
  4. Choose the sport by clicking on the drop down arrow. The levels within that sport will auto-populate and will allow you to select the level. If the fees are going to apply to every level, then click on the option for All. Otherwise, select a level.
  5. You can have a bill amount be applied depending on the game status (Normal, Rainout, Canceled, Forfeit, Suspended). Normal is the standard option for Assignors to use and will be your most common selection.
  6. The Games column refers to games that are linked. If the games are not linked, select 1. If there are linked games, select the total of games linked.
  7. Select the number of officials that will be on your games. This can be interpreted as the number of slots on a game.
  8. Click on Create.
  9. Below, you will see the fees records depicting what was selected.
    The records will show an amount of $0.00 the number of officials. To update the record’s fee, click on the check box located to the left of the fee records.
  10. Enter the amount on the Amountbox and click on Apply. The new fees will be applied to the selected records. If a new game gets added, these are the fees that will be selected.

 

Cascading Bill Amounts

If the fees were created after you have added games into your schedule, then we will need to cascade the fees over to the games to show the bill amount for each official position.

  1. Go to the Payrolltab and Payroll sub-tab.  Once there, click on Bill Amounts located under the Bill-Tos section of the Payroll sub-tab.
  2. Begin to select the League & Bill-To, Sport & Level, game status, games, officials that the bill amount was intended for.
  3. Click on View
  4. The bill amount records will appear below. Click on the check boxes next to the bill amounts.
  5. Click on Cascade, located next to the Applybutton
  6. Choose whether the fees will be cascaded to All Slots that have not been verified, or if the fees need to be cascaded between a set of dates.
  7. Check mark the box for Change Verified Slots if games have been verified, but have yet to be put into a Invoice. Using a date range to change the verified slots is recommended.
  8. Click on The system will display a message with the results of the cascade.

  

Editing Bill Amounts

At any point in time, Assignors can update or change the bill amounts.

  1. Go to the Payrolltab and Payroll Sub-tab and click on Bill Amounts located under Bill-Tos section of the Payroll sub-tab.
  2. Begin to select the League & Bill-To, Sport & Level, game status, games, officials that the bill amount was intended for.
  3. Click on View
  4. The original bill to records will be shown below. Check mark the box located left of the position that needs to be updated, enter the new amount by the Amountbox, and click on Apply.
  5. Check mark the boxes AGAINand click on Cascade 
  6. Choose whether the fees will be cascaded to All Slotsthat have not been verified, or if the fees need to be cascaded between a set of dates.
  7. Check mark the box for Change Verified Slotsif games have been verified, but have yet to be put into a paysheet. Using a date range to change the verified slots is recommended.
  8. Click on Cascadeat the bottom or top right of the page.

 

 

Deleting Bill Amounts

An example as to when a bill amount needs to be deleted is when a sport/level is going to be removed.

  1. Go to the Payrolltab and Payroll sub-tab and click on Bill Amounts located under Bill-Tos section of the Payroll sub-tab
  2. Begin to select the League & Bill-To, Sport & Level, game status, games, officials that the bill amount was intended for.
  3. Click on The bill amount records will appear below.
  4. The records can be deleted individually or in groups. To delete individually, click on the red ‘X’ Iconthat’s left of the bill-to column and confirm the deletion by clicking on OK. To delete in groups, check mark the boxes and click on Delete that’s located at the top right of the records.
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